Frequently Asked Question
Update employee records with current information FAQS
1. What are the Guidelines for Reviewing Employee Personnel Files?
Since of the kind of information employee personnel files contain, particular guidelines apply to reviewing them. Employee files contain personal data, documents related to employment actions, confidential salary information and, in some cases, medical information, which is essential to be maintained separately from the personnel file. Human resources staff, department managers and employees themselves review files; still, policies regarding access and review make sure employee information remains complete.
2. Explain Employee Review?
Employees might ask to review their personnel files for any number of reasons. For example, if an employee feels her file contains inaccurate information or doesn't contain documentation that supports performance and salary decisions, she might request a copy of her file. There exists no federal law pertaining to employee requests like this; still, there are state employment laws that address an employer's obligation to release employee file materials. Guidelines for employee access are usually contained in the company's employee handbook
